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Children’s Internet Protection Act (CIPA) and Children’s Online Privacy Act (COPPA)

CHILD INTERNET PROTECTION ACT (CIPA)

The school is required by CIPA to have technology measures and policies in place that protect students from harmful materials including those that are obscene and pornographic. This means that student web content is filtered and email archived. For more information, see fcc.gov/cgb/consumerfacts/cipa.html.

CHILDREN’S ONLINE PRIVACY PROTECTION ACT (COPPA)

COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. No advertising is available in Dubuque Community School District’s presence in Microsoft Office 365 for Education system. No personal student information is collected for commercial purposes. The school’s use of student information is solely for education purposes only. For more information, see www.ftc.gov/privacy/coppafaqs.shtm. Families of students under age 13 receive notice of web 2.0 tools being used in school.

MICROSOFT OFFICE 365 FOR EDUCATION NOTIFICATION

The Dubuque Community School District is utilizing Microsoft Office 365 for Education for students, teachers, and staff. Office 365 is an institution-managed service not a consumer service, and provides the district with a true enterprise-ready, collaborative solution at no cost and without advertising. The following information describes the tools and student responsibilities for using these services. As with any educational undertaking, a strong partnership with families is essential to a successful experience.

The following services are available to each student in the district in a safe and secure environment and are hosted by Microsoft as part of Dubuque Community School District’s online presence in Microsoft Office 365 for Education:

  • Outlook: an individual email account for school use managed by the school district in a closed-campus environment to safeguard students from receiving unsolicited messages not approved by the district.
  • Calendar: an individual calendar providing the ability to organize schedules, daily activities, and assignments.
  • People: an address book for the student in-district contacts.
  • Web Apps: Word, PowerPoint, Excel, and OneNote Online allow students to work across multiple devices, right from a browser. Multiple users can work on the same document together.
  • OneDrive: a website application allowing the gathering of a variety of information in one place – including videos, calendars, presentations, attachments, and text – and easily shared for viewing or editing with a small group, an entire organization, or the world.
  • Student Advantage: access and install the familiar experience of Office in an always up-to-date cloud service at their education institution and at home during throughout their education journey with Dubuque Community School District which is renewable until graduation or until your child transfers to a different school district.

Microsoft continues to add new tools, and the district will evaluation each for its educational potential. To learn more about Office 365 for education which provides staff, faculty, and students at your child’s school with free email, sites, online document editing and storage, instant messaging, web conferencing and much more in a safe and secure environment operated by the district and backed by Microsoft, please visit office.microsoft.com/en-us/academic.

Using these tools, students collaboratively create, edit and share files and websites for school related projects and communicate via email with other students and teachers. These services are entirely online and available 24/7 from any Internet-connected computer. Examples of student use include showcasing class projects, building an electronic portfolio of school learning experiences, and working in small groups on presentations to share with others.

Please contact the school’s technology coach or the district technology office at any time regarding privacy questions or concerns, or to request to review what personally identifiable information has been provided by the school. Families do have the option of opting out of using Microsoft 365 for Education tools.